Recomended Order of Events

1) Guests Invited to Be Seated
2) Seated Introduction of Parents or Honored Family Members
3) Bridal Party Grand Entrance
4) Newlywed's Grand Entrance
5) Toasts
6) Meal Service
7) Newlywed's Visits with Guests
8) First Dance
9) Parent Dance(s)
Traditionally:
  • Bride & Father Dance
  • Groom & Mother Dance
However, this can be adapted to include:
  • Stepparents
  • Multiple family members
  • A shared family dance
  • A mentor or special person
  • Or respectfully omitted if preferred
11) Married Couples Dance
12) Family & Guest Dedication Dance
13) Open Dancing
14) Cake Cutting
15) Bouquet Toss (Optional)
16) Garter Retrieval (Optional)

17) Garter Toss (Optional)

18) Money Dance (Optional, Cultural)
19) Open Dancing Continues
20) Final Dance

To ensure seamless production quality and a smooth experience, the following setup standards are required.
Performance Space Requirement
 • Minimum 8’ x 10’ performance area

• Directly adjacent to the dance floor
• No guest tables between DJ console /speakers and dance floor
• Level, stable surface

Power Requirements
• One dedicated 120V / 15A outlet within 25 feet of performance area.
*Circuit must not be shared with catering equipment, espresso machines, photo booths, etc.
• Please avoid sharing the same circuit with high-draw appliances (catering heaters, espresso machines, photo booths, etc.)

Venue Access & Load-In
• Access to venue 2 hours prior to guest arrival
• Clear unloading access and designated vendor parking
• Elevator access if event space is not ground level.

Please let us know well before the event if there are stairs.

Multi-Location Events (Ceremony / Cocktail)

• Access to each location prior to guest arrival
• Power available at ceremony site (when needed)
• Advance coordination with venue or planner for timing and placement

 • Please provide a 6’ x 4’ table at the ceremony location
 • If the ceremony location is in direct sunlight, please provide an umbrella or shade covering

Ceremony Microphone Policy

To ensure the highest possible audio quality during your ceremony, CALI Entertainment provides and utilizes a professional wireless microphone system specifically selected for wedding ceremonies.

After many years of providing ceremony audio, we have found that traditional lavalier (clip-on) microphones — even the highest-end and most expensive models — are more prone to inconsistent sound levels, clothing noise, wind noise, and feedback. For this reason, we exclusively provide a Countryman omnidirectional professional earset microphone paired with a pro-grade Sennheiser digital wireless transmitter system. This combination represents the highest standard in wireless ceremony audio and delivers significantly better clarity, dynamic range, and reliability.

This microphone sits discreetly near the officiant’s cheek and allows their voice to be captured clearly and consistently. Because it is positioned very close to the speaker’s voice and uses an omnidirectional microphone element, it provides excellent intelligibility while also naturally capturing the bride and groom during their vows. The result is clear, balanced audio for all guests without the risk of dropouts or feedback.

Some couples initially wonder if this type of microphone will look like a “drive-through headset.” In reality, the Countryman earset is extremely small, discreet, and professional in appearance. It is the same style of microphone commonly used in Broadway productions, Las Vegas shows, corporate keynote presentations, and professional speaking engagements. Once in place, it is barely noticeable to guests while delivering outstanding audio quality.

Because ceremony audio is extremely sensitive to microphone placement and equipment compatibility, CALI Entertainment requires that the officiant use the wireless microphone system provided by CALI Entertainment. Personal microphones, venue sound systems, or third-party audio equipment cannot be integrated into the ceremony audio system.

Please make your officiant aware of this policy in advance. CALI Entertainment will provide and support only the microphone system approved in this agreement, and alternate audio equipment cannot be accommodated on the day of the event.

Outdoor Events
• Covered area or tent required for all equipment
• Protection from moisture, wind, and direct sun
• Stable, dry surface

Thank You!

Event Setup & Technical Requirements